Guide To Doing Business With Nexcom - Shop Your Navy Exchange

More in Doing Business With Us

We welcome your interest in the Navy Exchange (NEX).

The NEX is one of the six business lines under the purview of the Navy Exchange Service Command (NEXCOM). Its mission is to provide quality goods and services at a savings and support Navy quality of life programs. In addition to operating an online store, myNavyExchange.com, there are over 300 NEX stores located on Navy bases worldwide. On average, customers save over 20 percent, not including sales tax, when shopping at a NEX. NEXCOM gives back 100% of its earnings to Sailors through Navy MWR programs—since 1946 totaling nearly $3.7 billion.

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IMPORTANT DOCUMENTS

Trading Partner Performance Manual

Trading Partner Performance Manual (.docx)

Procurement Policy Related Documents

General Provisions - NEXCOM Publication No. 61 (P-61)

Addendum to Pub. 61 - Social Responsibility

Tax Exempt Status of Navy Exchange Service Command

Protests and Appeals Procedures

Inapplicability of the Robinson-Patman Act

NDAA 2019 Required Representation Section 889

Notification Procedures for Breach of PII

NEXCOMINST 5510.1 - Notification Procedures for Breach of Personally Identifiable Information

Safeguarding Personal Information

Incidents of personal data loss involving both government and commercial entities continue to occur. Accordingly, the Department of Defense (DoD) and the Department of the Navy (DoN) have taken action to mitigate these losses, such as training all DoD and DoN personnel on basic DoD Privacy Act compliance requirements. DoD and DoN have added the requirement that all who do business with DoD and DoN (including all contractors and vendors) understand that:

The collection of personal data is limited under the Privacy Act (5 U.S.C. 552A) to information relevant and necessary to accomplish a DoD/DoN purpose set forth in Law or regulation, and that dissemination of personal data except with consent of individual involved is prohibited;
The willful disclosure of personal information, unless authorized by applicable law or regulation, is subject to criminal prosecution; and;
Contractors/vendors and their employees are stewards of personal information in their possession and that they have an affirmative responsibility to ensure personal information is collected, maintained, used, and disseminated only as allowed by applicable law or regulation, and for continually safeguarding such information (i.e., treating and protecting as if their own).

A business partner (contractor, vendor, and all employees, representatives, subcontractors, etc.), that conducts official business in any capacity with NEXCOM involving receiving or obtaining information subject to safeguarding requirements of the Privacy Act, shall ensure full compliance with the Privacy Act at all times. For additional guidance, see the DoN Privacy Act Office website http://privacy.navy.mil/

Disclosure Statement

The Navy Exchange Service Command (NEXCOM) is the headquarters of the Navy Exchange (NEX), and is organized under Naval Supply Systems Command (NAVSUP) as an Echelon III operational shore command of the Department of the Navy (DON). NEXCOM provides management direction, oversight, and support to the NEXCOM Enterprise, which includes six business lines: the NEX; the Telecommunications Program Office (TPO); the NEXCOM Hospitality Group (NHG); the Ships Store Program; the Uniform Program Management Office (UPMO); and, the Navy Clothing and Textile Research Facility (NCTRF). Only designated NEXCOM Enterprise officials can make commitments to do business with a commercial entity on behalf of NEXCOM or any of NEXCOM Enterprise’s six business lines. Such commitments must be written agreements (generally in the form of a contract or purchase order that may be issued or transmitted electronically). You are hereby advised that informal exchanges of information including meetings, discussions, requests for information, etc., do not bind NEXCOM or any of its business lines or components until a valid written agreement is issued by a NEXCOM or NEXCOM official delegated authority to do so. Any action taken by a commercial entity as result of such informal discussions will be solely at the entity’s risk and expense.

Base Access

The process gaining access to Naval installations presently varies by region. Please contact local Navy Exchange Loss Prevention/Safety Office for assistance.

NEXCOM EDI PROGRAM INFORMATION

Transaction Set 180 Version 4010VICS, Return Merchandise Authorization

Transaction Set 210 Version 4010VICS, Motor Carrier Freight Detail

Transaction Set 214 Version 4010VICS, Carrier Shipment Status Message

Transaction Set 753 Version 4010VICS, Request for Routing Instructions

Transaction Set 754 Version 4010VICS, Routing Instructions

Transaction Set 810 Version 4010VICS, Electronic Invoice

Transaction Set 820 Version 4010ANSI, Electronic Funds Transfer

Transaction Set 832 Version 4010VICS, Price Sales Catalog (Inbound)

Transaction Set 846 Version 4030VICS, Inventory Inquiry / Advice

Transaction Set 850 Version 4010VICS, Electronic Purchase Order

Transaction Set 852 Version 4010VICS, Product Activity Data